Job Description

South Peninsula Hospital/South Peninsula Hospital/LONG TERM CARE


Homer, AK


9/15/2017


POSITION PURPOSE:
The Administrative Assistant/Scheduler and Educational Organizer for the LTC Facility assists the LTC Director and others within the facility, as directed by the LTC Director, with administrative tasks. This individual is the main scheduler for the LTC Facility and is responsible for the set-up, development, and template adjustments of the LTC staff work schedules under the direction of the LTC Director. Coordinating, organizing and scheduling educational opportunities; mandatory, regulatory or impromptu, is a key responsibility to this position. Confidentiality is necessary as the Administrative Assistant/Scheduler and Educational Organizer is privy to personal health issues as related to FMLA, Work Comp and transitional duty needs of the LTC staff and is responsible to make schedule adjustments to meet those specific needs of the LTC staff according to policy and the Collective Bargaining Agreement (CBA). This individual will work closely with the LTC Director to maintain the LTC Facility in compliance with State and Federal Regulations, LTC and Hospital Policy, and the CBA. Participation and minute transcription during the monthly confidential LTCDirectors meeting is necessary. The LTC Administrative Assistant/Scheduler and Educational Organizer will participate with workflow processes, form development and policy development as directed.

KNOWLEDGE ANDEXPERIENCE
Minimum of three (3) to five (5) years of office/clerical experience in a professional business setting with at least two (2) year in a healthcare related field. Working knowledge and use of Medical Terminology, computer applications including Microsoft Word and Excel spreadsheets as well as knowledge of Medical Records/Health Information Management is required.  Experience with scheduling for a large number of staff and the understanding of various clinical positions preferred. Previous union environment experience helpful. Must be able to demonstrate excellent organizational skills, speaking, listening and writing skills to effectively communicate with others, be at least eighteen (18) years old and possess a high school diploma or GED. Must possess receptionist skills including the ability to deal courteously and tactfully with residents and their families and facility personnel both in person and by phone. Ability to obtain and maintain BLS certification.

ENVIRONMENT:
South Peninsula Hospital is a combination 22-bed critical assess hospital and 28-bed skilled LTC Facility located on the southern end of the Kenai Peninsula.  The position requires walking and standing for prolonged periods, stooping, sitting, and the ability to lift large loads without injury to self or others.  Persons in this position may be exposed to blood-borne pathogens and infectious diseases, falls, needle stick injuries, and muscle strains.  Mechanical lifts are available for lifting residents as needed.  Generally, physical demands are moderate and most work is performed inside.  Working hours may fluctuate based on the demands of the work and scheduling needs.

Work Hours:

8-430

Application Instructions

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