Job Description


Homer, AK

Full Time

Work Hours: 8:00-4:30

10/16/2020

POSITION PURPOSE:

The Financial Analyst II’s primary duties are to maintain the accuracy and integrity of South Peninsula Hospital financial records while assisting the General Accounting staff and Director of Accounting with day-to-day payroll and analytical needs of financial data.  Duties include review of tasks completed by Financial Analyst I, including but not limited to payroll and A/P batches.  The Financial Analyst II should be able to perform all tasks independently.

NATURE AND SCOPE:

The position of Financial Analyst II is a confidential position and plays a key role in the operations of the General Accounting Department, working collaboratively with a team of financial professionals. The Financial Analyst II position is non-exempt under the laws of the FLSA.  The Financial Analyst II reports to the Director of Accounting.

ENVIRONMENT:

The South Peninsula Hospital is a combined 22 bed Acute care hospital and 28 bed long term care facility located at the southern end of the Kenai Peninsula in South-Central Alaska.  The working environment is generally pleasant, clean and well maintained.  The position requires a moderate amount of mobility.  The ability to reason, speak and have basic manual dexterity is essential.  There is the need to attend meetings and classes both inside and outside of the Hospital setting and to participate in interviews or provide training within the Hospital building. Physical demands are moderate and may include sitting, standing for prolonged periods, walking, stooping and occasional lifting.  Most work is performed inside and the work is generally of a positive nature.

LATITUDE:

The duties and accountabilities of the Financial Analyst II are clearly defined in this job description. The individual in this position is given the latitude to perform their job duties in a thorough manner, while remaining within the scope of their position description.  Any problems or concerns regarding this position should be directed to the Director of Accounting.

SUBORDINATE ACTIVITIES:

The Financial Analyst II does not directly supervise any other position.

QUALIFICATIONS / REQUIREMENTS:

You will be a good fit for this job if…

  • You enjoy working for an organization that is growing and challenging the General Accounting department daily to move the organization forward.
  • You possess a high level of interpersonal skills to handle sensitive and confidential situations.
  • You enjoy working for people that care about their employees and want to create a great workplace.
  • You have a high level of attention to detail and are adept at problem solving.

This individual should have extensive knowledge of computer software applications to include: Evident/CPSI, word processing, spreadsheets, database and presentation software (MSWord, Excel, Publisher, Power Point). Able to operate such general office machines as a, personal computer, adding machine by touch, FAX and photocopier.  Work requires continual attention to detail in composing, typing, data entry and proofing materials; establishing priorities and meeting deadlines.  Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.

EDUCATION / TRAINING / EXPERIENCE:

Education:
Associates Degree in business or related field required.  2 years of relevant experience may be substituted for the Associate’s Degree.  

Work Experience:
Minimum of four (4) years of accounting related experience in a healthcare environment is required.

Additional accounting training/course work preferred.

Minimum of five (5) years of experience with computerized accounting systems.

ESSENTIAL ACCOUNTABILITIES:

  1. Payroll:
  1. Primarily performs all payroll functions including but not limited to, payroll process, reporting to various agencies, and electronic transmission of bi-weekly payroll.
  2. Deals with personnel matters involving and privy to confidential and management information.
  1. Review audit listings for errors, report errors to Director of Accounting, enter corrections for audit listing errors prior to releasing interface journals (payroll, miscellaneous cash) to the general ledger.
  2. Maintains records, procedures, reports and files in a neat orderly manner for ease of information retrieval through hard copy or scan file.
  3. Maintain fixed asset records, and keep assets up to date in CPSI.
  4. Reconciles bank accounts and preparation of cash proof as required.
  5. Process bills for payments and patient refunds through Accounts payable.
  6. Maintains accurate financial records for the facility.
  7. 8. Prepares the following:
  8. Monthly general and standard journal entries
  9. Monthly account reconciliations
  10. Year-end audit schedules
  11. 9. Assists with the following:
    1. Accounts payroll and other analyst with job duties.
    2. Special projects as requested by the Director of Accounting.
    3. Reconciling of the Kenai Peninsula Borough capital projects on a monthly basis.
    4. Year-end inventory process.
    5. Processing patient accounting and miscellaneous cash by the 10th of each month.
    6. Acts in a confidential capacity to the CFO whom formulates, determines or effectuates management policies.
    7. Labor distribution and budget process for management.
    8.  Keeps abreast of all pertinent federal, state and SPH’s regulations, laws, and policies as they presently exist and as they change or are modified.
    9. Works closely with management, Human Resources Department, particularly on personnel matters.
    10. Assist accounting staff with other duties and serves as back-up to accounts payable.
    11. Serves as back up to the Senior Accountant.
    12. Performs other related duties as assigned which may generate from the Director of Accounting or CFO.
    13. Is able to complete all of the above tasks with little or no assistance from other staff.
      1. Accounts Payable:
        1. Primarily performs all accounts payable functions including but not limited to accounts payable processing and reporting, payroll processing, reporting to various agencies, and electronic transmission of bi-weekly payroll.
        2. Deals with payable and vendor matters with facility department managers, employees and vendors.
        3. Will serve as backup for payroll functions including but not limited to payroll processing, reporting to various agencies, and transmission of biweekly payroll.
        4. Verify the accuracy of the general ledger accounts, ensuring proper use of correct accounts and amounts reflected.
        5. Prepare check requests to process payments and obtain proper approval as required for payment.
        6. Prepare accounts payable batches for the controller to review and sign off on.
        7. Vendor Maintenance including but not limited to, complete credit applications for review, set up new vendors in payable module, obtain W-9 from new vendors, send sales tax exemption cards to vendors.
        8. Completes, reviews, process and sends annual 1099 and 1096 reports.
        9. Review and investigates outstanding items on vendor statements in a timely fashion.
        10. Prepares monthly journal entry of all accrued accounts payable liabilities.
        11. Closes the accounts payable module monthly in accordance with monthly schedule.
        12. Maintains records, procedures, reports and files in a neat orderly manner for ease of information retrieval through hard copy or scanned file.
        13. Open all accounts payable inter-office mail and vendor mail in a timely fashion.
        14. Assists with the following:
        15.             a.         Payroll and other analyst with job duties.

                      b.         Special projects as requested by the Controller.

                      c.         Reconciling of the Kenai Peninsula Borough capital projects on a monthly basis.

                      d.         Year-end inventory process.

                   e.     Acts in a confidential capacity to the CFO whom formulates, determines or effectuates management policies.

                      f.          Maintaining fixed asset records

                      g.         Reconciling bank accounts as needed

                      h.         Year-end audit schedules

          39. Keeps abreast of all pertinent federal, state and SPH’s regulations, laws, and policies as they presently exist and as they change or are modified.

          40. Performs other related duties as assigned which may generate from the Director of Accounting or CFO.

          41. Is able to complete all of the above tasks with little or no assistance from other staff.

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